As a CEO or manager, your letter should offer a warm welcome to the company and offer a few high-level details: Note: This isnt the place to discuss dress code, benefits, or first steps lethuman resourcesand theirhiring managerhandle these. They should include boilerplate information related to confidentiality, contracts, and what else. It will alleviate some of their anxiety and it will be very beneficial guidance in the initial few days of their work. The practice of welcoming a new employee to your organization should ideally begin after theyve approved the job offer but before their first day. the business assets of XYZ Co.] based in [LOCATION OF . Ready to write your own? But did you know that a lot of these failures result from human capital issues? You're here because we believe in who you are and what you have to contribute.". With this in mind, in addition to your mentor, we have asked Margaret Briony to work with you to provide on-the-job training. Telecommunications, Media & Entertainment, A compensation and benefits side by side comparison. This agreement is subject to several conditions that must be met before the acquisition is final, and this negotiation process may require up to five months. (Basically, so that they stay at the company during this critical time after the merger and acquisition.). We plan to quickly integrate the company and finalize the corporate organization structure within the next 90 days. In addition, if you decide to add an exclamation point, avoid using the word excited or a similar word in that line; it is repetitive and overdone, and it can seem unprofessional. See Terms of Use for more information. Roseville, CA 95661 . Were delighted to have you on board at [business name]. Theres a bright future ahead. Im so excited to have you join the team. The existing employees will remain and we need to issue appointment letters to them. Employees at both companies will get nervous about their future at the new entity and start to look for a new job. Delivering this key information early, but waiting to deliver an offer letter, gives acquiring companies time to thoughtfully harmonize compensation, benefits, and employment terms. Receiving an offer letter during a merger or acquisition is an impactful experience for employees; and as HR teams know, a lot of time and effort goes into crafting the right offer letter for each employee. A personalwelcome letterserving up a littleP.S. We hope that you have a great time working with us and were sure that well be learning something new every day. Over the course of today, you can learn more about the acquisition (merger) via Only PRITCHETTMerger Integration Certification Workshop Attendees, and Paid Website Subscribers can access this resource. One of the aspects that distinguish your company is its history. Once a candidate has formally accepted a job offer, each subsequent contact through email is considered part of greeting the employee. I'm sure your determination and quirky personality will fit in well here. On a personal note, I love working with all of you. Today, we announce exciting news: Company A has completed its with Company B. A 6-step guide to writing a great welcome letter. Finally, we pledge those leaving the company every reasonable assistance in finding suitable employment. Should you have any questions, Im here to help! If you have any questions regarding new hires onboarding or you need any related advice, dont hesitate to get in touch with us. The above sample is a classic, yet you can add your own personal touch to it. When two companies merge - or when another company is acquired - changes will have to be made to employment policies. Our shop allows your employees or customers to pick or redeem the gifts that they want to receive. To stay logged in, change your functional cookie settings. Our dress code is casual. This is just a quick note to tell you that our whole department is excited about your decision to accept our offer of employment. Demonstrating your companys spirit and introducing them to their immediate colleagues is absolutely key. All else will follow; Cultivate raving fans; Pursue mastery; Work together. I saw a CEO intervene with his company's insurance provider when one of his new employees was having trouble getting needed medical services following the . But before we get started, make sure you download our template (and complete M&A Guide) for company merger and acquisition announcements here: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'ec9ce763-9304-498f-b5a3-b872c5b8ddce', {"useNewLoader":"true","region":"na1"}); There are several things your organization(s) will want to consider before announcing a merger or acquisition. Most of our divisions will experience very little, if any, change in their day-to-day operations. Announce the merger, acquisition, or restructuring up front. As you becomepart of the team, Im excited about how theyll shape yourprofessional growthand experience, too. Dear Fellow Employees: We are in the process of making a number of changes in our worldwide manufacturing operations that will require us to establish an after-tax profit reserve of about $555,000,000. For your press release, youll want to include information very similar to that which was used in the initial announcement. Lets see the upcoming new hire welcome letter. Youll find youremployee handbookand the rest of youronboardingplan in your welcome packet. Internal vs external communication is very different! "Welcome to our unique, collaborative, dynamic and energetic team! He'll help you get to know the company and your new department. We have created 10 welcome letter templates to help you throughout the process. Address immediate questions employees will have in their mind, such as those about layoffs or new openings, benefits, share values, or market position. You were selected for employment due to the attributes that you displayed that match the qualities I look for in a great employee. You'll also have the opportunity to continue with your new employee orientation plan and your initial work for the department. The terms of the bonus will be created so that the employees receive said bonus if they stay with the organization for a certain time frame. Im confident you will come to share my enthusiasm for this decision. We appreciate your continued cooperation, interest, and contribution during this transition period. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '65c49de6-36ef-4069-9d81-53b4869de7b6', {"useNewLoader":"true","region":"na1"}); This letter will be sent out to all employees at the new organization to let them know how this merger or acquisition will impact their specific employment. We are in the process of making a number of changes in our worldwide manufacturing operations that will require us to establish an after-tax profit reserve of about $555,000,000. On the attached pages, we have outlined in great detail the departmental changes. Is it because the companys technologies are complimentary? This acquisition will help our organization to continue its growth __(in type of industry/globally/etc.)__. During these sessions we discuss topics that are top of mind for them as they support their companies. During transactions, employees are looking for assurance and clarity, especially regarding their role, compensation, and benefits. These are just a simple way to say welcome and thank you for choosing us. I am confident that we have many more accomplishments to celebrate ahead of us. Developing and delivering offer letters during a deal is a detailed and time-consuming process for HR teams, but there are things teams can do before a deal to prepare, for the offer letter process. Communicate the company's core values. The most effective subject lines convey the promise of value. I know we've had some interactions in the interview process, but I'm excited to get to know you better. 3. Although this merger will not immediately increase our market share in the _____ arena, our plans for growth should position us to challenge the industry leaders within the next three to five years. Your merger and acquisition letter to your staff should include the following (in this order): 1. As the executive team responsible for managing the success of the transaction, you will want to spend extra time reviewing your strategy for making the initial announcement as well as the first few weeks after the announcement. The success of our integration effort will be driven by how effectively our employees work together to deliver value to our customers and results to our bottom line. When you're writing this announcement, avoid the corporate jargon. Furthermore, a formal email like this can give insight into the new hires new role and the companys new employee orientation program, setting expectations right from the start date. Make sure that you provide all the information they need, and give them the details about when they should start using the new logistical information. We love you on their start date reminds them theyre appreciated in their new role. |, Announcing Mergers, Acquisitions, or Restructuring, Company Name or Letterhead Until this agreement is final, there will be no organizational changes within our company. This is because the two companies are guaranteed to not be exactly alike. Want to know another huge reason that mergers and acquisitions fail? Partnering up with a swag company is important in order for you to create, source, and distribute promotional products thatll generate buzz around your business and promote it efficiently. Writing and sending an upbeat welcome letter to a new employee is an important step in creating an effective onboarding process. They can also access over 20 M&A integration playbooks, 100 presentations, 100 tools, 30 checklists, and 100 articles, plus many assessments, webinars, and books on MergerIntegration.com. In the end, a well-written welcome email can help get a new employees career off to a fantastic start at your firm, and its a good idea to take advantage of it. Please rest assured your jobs will in no way be affected. This allows them to move onto the acquirers code of conduct, without delivering a formal offer letter. Dear All Concerned, We are in the process of acquiring a company. Thank you for your hard work and past loyalty. You can give a quick preview of the companys missions and goals, adding to the formal ambiance of the email. Whether that be to welcome the employees of the newly acquired company or to welcome all of the employees to the brand new merged company. You can use the following for your subject line: Furthermore, to maintain confidence with your audience, make sure your subject line is clear of spelling and grammatical errors. What should I say? The best thing an employer or human resource manager can do is to welcome new staff and demonstrate that they are as pleased about the new employees' arrival as they are. Copyright 2023 WorkTango. If you explain the reason for the transaction, your employees will be more supportive of it. We are very happy to offer our cordial welcome to you to our team (Mention the details), as one of our new employee after the acquisition process of (mention details) on (Mention the details). Freeman Inc. is a fine company, a company with values and people similar to our own. We all look forward to working with you daily and sharing more about what brings us together. Were glad youre on board for this promising new future. You can use these samples as models to write a welcome letter. The initial announcement will be responsible for letting your investors and employees know that you are currently working on closing, or have closed, a merger or acquisition. We will continue to update you with details of this decision as soon as we ourselves learn of further plans. So, as stated above, not all communications plans will be the same. All of this makes for a better, stronger Acquirer - which in turn creates a . We welcome __(Name of purchased Company)__ to our family. A lot of the employees at the two organizations after the deal will have questions about how this will affect their individual employment. Welcome, visitor! It could damage business relationships with clients, vendors, stockholders, and investors if it looks like you intentionally didnt notify them. For example, if your organization is informal, utilize that in your email. March 31, 2007 . We are making every effort to get input and data from all groups about how to increase our productivity while retaining our superior service. (Bonus: Check out our 10 tips for welcoming a new remote employee on their start date.). Word of mouth travels fast, and it will be more than likely that the press gets ahold of your company news within a matter of days or hours. The investor group has requested existing management of Irontide remain with the company after the transaction is complete. You'll also share an office with her so the training can be ongoing. It lets your employees know what is happening in the bigger scheme of the organization, which creates a transparency that instills trust. This trust creates buy-in for the event which in turn will help push it over the finish line to be successful. I speak for the entire company when I say were excited to have you here. Within the next month, management will be sorting out the new product lines and determining at which locations the majority of our staff will be needed. It is important to spend time reviewing all of these considerations before announcing because of the importance of your transaction being successful in the long term. 1. Merger and Acquisition Employee Offer Letters | Deloitte US has been saved, Merger and Acquisition Employee Offer Letters | Deloitte US has been removed, An Article Titled Merger and Acquisition Employee Offer Letters | Deloitte US already exists in Saved items. On a general note, instead of using a lot of I and We, try You.. We've set up meetings with the employees you need to meet. This will make new hires feel that they connect with you and trust you. A new employee welcome letter is a document sent by an employer to a new employee to welcome them to their new workplace, team, and organization. First, the date and hour of the employees first shift should always be included in the welcome email. Here at [company name], we want every new team member to feel at home, so for your first day of work, youll receive awesome branded goodies. Promise to provide other details as soon as they become available. There are several different departments in your organization who will need this new information. Consider the company overview to be an introduction to your firm. Announcement of Acquisition. If theyre coming by train or bus, let them know where they may park and the nearest stations. We know we'll be turning to you when we need your unique talents the ones we hired you for.". It will make a new hire feel at home on the first day and more connected to their surroundings. PRITCHETT, LP We are pleased to say the immediate effect of this announcement on your share holdings has been positive. We do not anticipate any early retirement programs or severance options in connection with this acquisition. Having a welcome letter is a great way to start an open dialogue of honesty and transparency with new employees, as well as to create an inviting culture that will hopefully assist with retention issues. Thank you for your patience in this transition period. Company Merger Announcement. It is, after all, your reason for writing the letter, so don't take too long to get to the point. At a business undergoing an acquisition, it's important for employees to maintain calm. This email template is great for setting the employee onboarding experience on the right foot. Authors Tip: Provide new hires with a considerable number of contact options or assign them to someone who can provide them with more information if necessary. We are excited that you have accepted our job offer and agreed upon your start date. Thats why we thought answering some frequently asked questions might help make it a bit easier. Goals, impacts, and new objectives of this transaction. Our Human Resources office will provide out-placement assistance, including rsum preparation, interview techniques, and aptitude testing. Welcome the employee. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'ec9ce763-9304-498f-b5a3-b872c5b8ddce', {"useNewLoader":"true","region":"na1"}); The second announcement will be twofold in that you will be letting your internal employees and investors know that the deal has closed, and you will be alerting the general public (through the press) about the deal. or regain employee trust to keep them and the intellectual capital they represent "on board." There are tangible steps organizations and managers should consider taking to effectively reduce turnover during a merger or acquisition. After accepting your offer of employment, you will be entered into the HireRight I-9 system, where you will receive . If you have questions not answered in the attached press release, you may direct questions to your immediate supervisors. Read: As you probably know, in most cases our own people have participated in the studies and understand the importance of these plans and this action. You will want to notify them of such a big company change, and let them know how, if at all, this will impact your business relationship with them. As you have questions about job openings, benefits, or insurance coverage, please direct them through the normal channels. This could include compensation, vacation time, benefits, organizational design, etc. Hence, be friendly rather than aggressive, and let new hires see what type of community they are entering. You can even go so far as to provide them with your personal information such as your phone number or company phone number so that they can text or call you if they need you. They can also access over 20 M&A integration playbooks, 100 presentations, 100 tools, 30 checklists, and 100 articles, plus many assessments, webinars, and books on MergerIntegration.com. You are, after all, in good company. Wrong! We anticipate no changes in coverage or costs as a result of this agreement. Each of us will play a role to ensure your successful integration into the department. All of us have an exciting future around the corner. Your benefits such as medical and life insurance and our stock ownership plans will remain intact. The welcome packet could include: Sometimes welcome packets will also include an employee agreement or handbook for employees to sign. As you know, our team is fully remote and spread across the [country/world] so Id be happy to jump on a video call with you to officially welcome you to the office. US:+1 214 239 9605 Should you have any questions, dont hesitate to contact me or a fellow employee for help! 4. Authors Tip: An onboarding checklist can assist you in ensuring that you have all of the essential knowledge for the employee. Theres a lot to learn in thesefirst weeks, but I wanted to take a minute to start with the heart of the matter our company core values. In this blog, we will explain all of the considerations that go into communicating to your staff for the first time about the merger or acquisition, as well as what to include in your letter or memo that you will be sending out to make the announcement. Terms of Service apply. This estimate doesn't include taxes or shipping. And if you like what you hear, we should talk. I trust that this letter finds you mutually excited about your new employment with (Name of Company). Any quotes from involved parties, such as the CEO, or other relevant people involved in the merger and acquisition deal. Create an outline for your letter so that you include all the necessary information for the new employee. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '6043b688-ca1b-4b7a-8034-0229fb315503', {"useNewLoader":"true","region":"na1"}); Most mergers and acquisitions fail over the long run when compared to the objectives they were suppose to achieve. Retention after a merger Keeping your employees from "jumping ship" and your intellectual capital and Ive outlined below the major reporting changes. Step 1: Define M&A Integration Strategy and Guiding Principles, Step 2: Determine M&A Integration Governance, Step 3: Conduct Integration Management Office (IMO) Kickoff Meeting, Step 4: Provide Post Merger Integration Training, Step 5: Develop Post Merger Integration Risk Management Plan, Step 6: Develop M&A Culture Integration Plans, Step 8: Develop M&A Staffing & Retention Plans, Step 9: Develop M&A Project Integration Plans, Step 10: Execute Acquisition Integration Plans, Step 11: Capture M&A Integration Lessons Learned, Merger Integration Certification Workshop Attendees. Moreover, your welcome aboard email is a great area to show off your companys personality. UK:+44 203 936 2220 Regardless of the tone, the following will make the email more effective: Giving an overview of your company will help new hires feel well informed and more connected to their new workplace. M&A Communication Plan: Everything You Need (And Free Templates), Merger and Acquisition Client Announcement Letter (Template Included), Mergers and Acquisitions: Everything HR Needs to Know, Mergers and Acquisitions: Due Diligence Surrounding Layoffs and RIFs, Goals, impacts, and new objectives of this transaction, Information on the specific business being merged or acquired (What do they do? Were excited to have you join our awesome team. Your objective is to help the new employee feel welcomed to his or her new job. Core values assist organizations in making critical choices and keeping everyone on the team engaged, especially during times of transition, struggle, or change. Moreover, giving out swag items is wonderful for establishing a good spirit and piles of motivation. To our newest employees, let me be the first to welcome you to Acquirer. 2. Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee ("DTTL"), its network of member firms, and their related entities. Effective October 1, we will begin to put into effect a restructuring plan that will help us eliminate duplication of efforts in our field operations while preserving the autonomy of individual regions. Additionally, we have set up a meeting schedule that will put you in contact with all of the departments you will need to learn. Addressee Address City, State Zip. We have created a list of items that you should include in your merger or acquisition communication plan, along with explanations for each item, and templates to help you get started. Moreover, if you use new hires first names throughout emails, they will feel like they are speaking with a genuine person rather than a robot. 1648 Grey Owl Circle . Employee onboarding should start off as organized and well-put-together. 25 Heartfelt Employee Appreciation Ideas. Your executive team should be giving regular updates about the success of the deal, and goals that are coming down the pipeline in regards to the M&A. Engaging the managers of the acquired company is also a key part of the process. Cultivating a sustainable and prosperous future, Real-world client stories of purpose and impact, Key opportunities, trends, and challenges, Go straight to smart with daily updates on your mobile device, See what's happening this week and the impact on your business. Our company officials and those of Freeman Inc. announced today an agreement has been reached on the merger of our two companies, to be effective May 9. Hands free platform, we build to your liking, quickly! Were happy to have you here at [company name]. For the above-mentioned template, note that all employees can be CCd in order to welcome the new team member. Show empathy and compassion. Company Merger Letter Format to Employees. Would like your valueable input on the same. Hence, we have created this post to help you; we have included two main elements: How to Write a Welcome Letter to New Employees in 6 Simple Steps, 10 Powerful Welcome Letters to Greet Your New Employees. Make sure you have your legal counsel review the announcement! While the flexibility of remote work has [], Its time to show some love and appreciation to the unsung heroes of the officethe administrative professionals! In the end, []. We are now a $5.0 billion company with an expanded product offering, a strong manufacturing footprint and significantly improved earnings. Set general expectations for success. Dallas, Texas 75206 With this acquisition, Hosack is now the largest and strongest ______ manufacturer in the Northwest. Dear All, I need your help. Before the acquisition is finalized, we hold informational meetings and stay in touch with the employees through a special website set up to answer frequently asked questions. A huge reason for this is a lack of communication and alignment between all involved parties. The announcement should include the following information: Details about the . Your meeting agenda for the rest of your first day will involve planning your orientation with me and setting some initial work goals so that you feel immediately productive in your new role. Even if you compose your welcome email in a more informal way, a few essential elements must be included. Lets take a look at our next sample letter. Introduce the new CEO and leadership team. It's still fine to move forward, right? As I've said in meetings before, this kind of thing doesn't just happen.